This privacy notice will explain how Turkington Psychiatry Limited uses the personal data we collect from you when you instruct us to do work on your behalf, such as provision of a court report.

Topics:

What data do we collect?

How do we collect your data?

How will we use your data?

What is the legal basis for us processing your data?

How do we store your data?

What are your data protection rights?

Changes to our privacy notice

How to contact us

How to contact the Information Commissioners Office

What data do we collect?

Turkington Psychiatry Limited collects the following data:

Personal identification information (Name, email address, home address, phone number, etc.)

Special category personal information about your health, including medical records and any information disclosed to us by you or your representative or medical professionals 

Information about Court proceedings relating to you and any materials provided by you, your representative, any other party to the proceedings or the Court, this could include special category data such as offences that you may have been charged with

Anonymous data via our websites cookies which is explained in more detail below

How do we collect your data?

You or your representative usually directly provide Turkington Psychiatry Limited with most of the data we collect, however in some instances data may be collected from the Court or other parties in the proceedings. Information may also be obtained from your GP or any hospital that holds relevant records. We collect data and process data when you:

or your representative, the court or another party to court proceedings instructs us to assess you and provide a report to the court concerning your mental health.

Use or view our website via your browser’s cookies.

Turkington Psychiatry Limited may also receive your data indirectly from the following sources:

the Court

your GP or other health professional such as hospital staff or Community Psychiatric Nurse

Other parties in relevant Court proceedings

How will we use your data?

Turkington Psychiatry Limited collects your data so that we can assess your mental health and provide comprehensive independent expert psychiatric reports to the Court.

We will share your data with your representative, the Court and any other parties to the Court proceedings. In circumstances where it is believed to be necessary for the purposes of safeguarding yourself or others, your information may be shared with relevant authorities such as the police or health services. 

What is the legal basis for us processing your data?

The General Data Protection Regulation requires specific conditions to be met to ensure that the processing of personal data is lawful. The relevant conditions that we rely upon in processing your data are set out below:

General Data Protection Regulation Article 6 (1) (e) Public task: the processing is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.

The processing is necessary for the purpose of supplying independent expert reports to the Court, the function has a clear basis in law and is governed by Part 35 of the Civil Procedure Rules, Part 25 of the Family Procedure Rules and Part 19 of the Criminal Procedure Rules. 

How do we store your data?

Turkington Psychiatry Limited securely stores your data on appropriately password protected and locked away computers. Any data held psychically is stored securely in appropriately locked cabinets, in locked premises. 

We will keep your data for a period of 6 years. Once this time period has expired, we will delete your data from any IT systems and ensure safe and secure disposal of any hard copy data. 

What are your data protection rights?

You are entitled to the following:

• The right to access – You have the right to request copies of your personal data from us

• The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request we complete the information you believe is incomplete.

• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

• The right to object to processing – You have the right to object to the processing of your personal data, under certain conditions.

• The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at:

E-mail us at: info@turkingtonpsychiatry.com

Or write to us: Turkington Psychiatry Limited, c/o RMT, Gosforth Park Avenue, Newcastle-upon-Tyne NE12 8EG

Changes to our privacy notice

Turkington Psychiatry Limited keeps its privacy notice under regular review and places any updates on this web page. This privacy notice was last updated on 15th May 2020